Vehicle Document Expiry Reminder
FleetDoc tracks every licence, registration, insurance certificate and permit across your vehicles, aircraft, ships and crew — and keeps reminding you until each one is renewed.
Get it on Google Play Free plan available · Android · A free Google sign-in is requiredStay ahead of every document expiry
An expired registration, insurance certificate or driving licence can mean a fine, a grounded vehicle, a failed inspection or real legal liability. FleetDoc is a document expiry tracker built for operators who are responsible for more than one vehicle — and for the people who drive, fly or crew them.
Add a document once with its expiry date, number and a photo. FleetDoc handles the rest: it alerts you well before the date, and unlike most reminder apps it carries on alerting after expiry until you mark the document renewed.
What you can track
Vehicles, aircraft and ships
- Registration and road tax
- Insurance certificates
- Fitness and roadworthiness certificates
- Route permits and authorisations
- Load and weight certificates
- 40+ asset document types in total
Drivers, pilots and crew
- Driving licences (LTV, HTV, PSV)
- Medical certificates
- Pilot licences and ratings
- Seafarer books and STCW certificates
- Training and competency certificates
- And more personal document types
54 built-in document types in all — plus a custom type for anything not on the list.
Key features
Reminders that don’t give up
Alerts at 30, 14, 7, 3 and 1 day before expiry — then post-expiry escalation until the document is actually renewed.
AI document scanner
Point your camera at a document and AI reads the expiry date, number and holder name. Review every field before saving; manual entry is always available.
Every fleet type in one app
Vehicles, aircraft and ships — with their crew — in one place. Link people to the assets they operate.
Compliance reports
Export to PDF, Excel, CSV, or straight to a Google Sheet in your own Drive. Filter by status, asset, document type and date range.
Bulk CSV import
Import hundreds of records at once. AI-assisted column mapping reads any CSV layout. Available on Pro.
Encrypted on your device
Records are encrypted on the device with AES-256. Your data is never sold and never shared with advertisers.
Plans
Free
- Track a small fleet
- AI scans each month
- Unlimited manual entry
- Encrypted storage and expiry reminders
Pro Solo
- More people and vehicles
- Unlimited documents
- More AI scans each month
- PDF, Excel, CSV and Google Sheet export
- Bulk CSV import and cloud backup
- No ads
Fleet
- Highest limits, for larger operators
- Most AI scans each month
- Everything in Pro Solo
Current limits and prices are shown in the app and on Google Play, and vary by country.
Frequently asked questions
How do I keep track of vehicle document expiry dates?
Record each document once with its expiry date, then let an app remind you. FleetDoc stores registration, insurance, fitness certificates, route permits and driver licences, and sends alerts 30, 14, 7, 3 and 1 day before each expiry — and keeps alerting after the date until the document is renewed.
Which vehicle documents expire and need renewal?
Typically registration and road tax, insurance certificates, fitness or roadworthiness certificates, route permits and authorisations, and load or weight certificates. For drivers and crew: driving licences (LTV, HTV, PSV), medical certificates, pilot licences and ratings, seafarer books and STCW certificates, and training records.
Can I scan a document instead of typing the details?
Yes. Point the camera at a document and AI reads the expiry date, document number and holder name. Results vary with photo quality and document layout, so every field can be reviewed and corrected before saving. Manual entry is always available and never limited.
Does FleetDoc work offline?
Yes, once you are signed in. Your records are stored encrypted on the device, so viewing and adding documents works without a connection. An internet connection is needed to sign in, to scan with AI, and to sync or back up.
Is an account required?
Yes. A free Google sign-in is required so your documents sync across devices and survive a reinstall.
Get FleetDoc
Tracks licence, registration, insurance and permit expiry across vehicles, aircraft, ships and crew — and keeps reminding you until each one is renewed.
Permissions used
- Camera — scanning documents
- Notifications — expiry reminders
- Internet — sign-in, AI scanning and cloud sync